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JRCERT Update
How to Prepare for a Site Visit
Lisa F Schmidt, PhD, R.T.(R)(M), CRT
his article offers advice and tips for prepar- Drafting a Self-study
ing for a Joint Review Committee on When drafting a self-study, it is paramount to review
Education in Radiologic Technology the JRCERT Standards, including all corresponding
T(JRCERT) site visit, including drafting and objectives, JRCERT resources, and any exhibits to be
submitting the self-study narrative and supporting submitted in support of the narrative. The primary
documentation, responding to requests for additional goal is to provide a well-rounded vision of the program
information, and preparing the campus administra- through narrative and documentation to the JRCERT
tion, program faculty, and students for the site visit. staff and the site visit team so they can discern elements
Site visitor considerations also will be discussed, of the program before the site visit begins.
along with ideas and suggestions to ensure a smooth The self-study narrative should be clear, grammati-
and successful site visit. cally correct, concise, and supported by documentation
that helps to create a vision for the site visit team, giving
Greetings Letter them a comprehensive idea of how the program oper-
The site visit process starts with the greetings letter ates. Supporting documentation can include:
from the JRCERT to the program director that pro- meeting minutes (eg, program, faculty, advisory,
vides important details such as the: assessment)
submission due date for the self-study report student, faculty, and clinical handbooks
and supporting documentation via the JRCERT college catalogs
Accreditation Management System portal website links to the institution and program infor-
link to the JRCERT website for information on mation
using the portal system course syllabi, policies, procedures, and student
information related to associated expenditures signature pages
(eg, lodging and transportation needs of the site student class and clinical schedules
visit team) repeat logs and examination logs
Program directors should visit the portal to review their recordkeeping systems, including online formats
clinical setting and program information—includ- (eg, Trajecsys’ cloud-based solutions)
ing the list of active clinical instructors and the active course and grading systems
and distance education clinical sites—and make any assessment plan and measurement tools
updates before the site visit to ensure the most cur- Responding to the objectives requires the narra-
rent information is available. Having correct and easily tive to be well-defined and factual. In other words, the
assessable information aids the site visit team and helps narrative states what the program is doing, and docu-
ensure a smooth visit. After review of the program mentation substantiates the narrative and supports the
information, including faculty, active clinical settings, response. For example, Standard 4, Objective 4.6 in the
and currently enrolled students, the task of drafting the radiography standards, states : “The program assures
1
self-study begins. that students are directly supervised by a qualified
424 asrt.org/publications
Reprinted with permission from the American Society of Radiologic Technologists for educational purposes. ©2019. All rights reserved.
