Page 90 - JRCERT Pulse Newsletters

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Site Visit Scheduling

The JRCERT office has recently Professional Review Letter, the • Availability of modality-specific site
received questions from program program will receive a site-visit
visitors – The JRCERT is always
officials about the site visit scheduling form from the Accreditation
looking for site visitors to partake
scheduling process. What follows Services Coordinator.
in the peer-evaluation process.
is a description of the processes
The scheduling of the site visit is However, the number of site
that take place before a site visit. visitors in medical dosimetry,
dependent upon many factors including:
One year before the proposed magnetic resonance, and radiation
• Availability of site visitors – Site
site visit date, program officials therapy is far less than the number
visitors are peer-reviewers who of radiography site visitors. The
will receive a Greetings Letter
may be employed as program smaller numbers in these
informing the program that they
directors, clinical coordinators, modalities correlate into some
are scheduled for reevaluation
deans, or faculty of accredited difficulties in scheduling site visits,
within the next 12 months. This
programs. Their availability especially if multiple medical
letter notes the due date for the
fluctuates throughout the course dosimetry or magnetic resonance
Self-Study Report, as well as a
of the academic year, and many site visits are proposed within a
tentative month for the on-site
require advanced notice for leave short period of time.
evaluation.
time. The role of the JRCERT in • Natural disasters – Hurricanes,
The Self-Study Report is due six the accreditation process also floods, earthquakes, fires, etc., will
months before the proposed site determines site visit team all have impacts on proposed site
visit date. Upon submission of the composition. If the JRCERT is visit dates. The safety and well-
Self-Study Report, a JRCERT identified as the programmatic being of programs, students, and
administrative assistant will review accreditor, the JRCERT assigns a families is of the highest
documentation for Standard Six – team composed of an educator importance and site visits may
Institutional/Programmatic Data. and a practitioner. If the JRCERT need to be adjusted to
The administrative assistant will is identified as the program’s accommodate these natural
request any additional/clarifying institutional accreditor, the events.
information to complete the JRCERT assigns an academician • Timeliness of submitting
requirements for Standard Six. and an administrator. A Team additional/clarifying information –
After this review of Standard Six, Chair or Team Member must also The site visit scheduling process
the Self-Study Report is reviewed be experienced with the type of cannot begin until all required
by Professional Staff. Professional program sponsor, such as four- information has been submitted,
Staff may identify required year, two-year, or hospital-based so prompt submission of all
additional/clarifying information to institutions. The JRCERT also materials may assist in expediting
either be submitted to the office requires at least one site visitor to the site visit.
or directly to the site visit team. be experienced in distance
This additional/clarifying education, if the program uses The factors listed above may have an
information is identified in the distance education delivery of four impact on the proposed site visit date.
Final Professional Review Letter. or more courses. The JRCERT thanks you for your
After receipt of the Final participation in the site visit process.